DL Barber Construction — Subcontractor Policies

1. Insurance & Licensing

• General Liability: $1,000,000 per occurrence / $2,000,000 aggregate minimum. DL Barber Construction must be listed as an additional insured on each project, and we must have a current certificate (COI) on file before you start work.
• Workers' Compensation: Required for every sub with employees, in compliance with Kentucky law. Sole-proprietor subs may submit an exemption certificate in lieu of WC, where state law permits.
• Auto Liability: $1,000,000 minimum if you operate any vehicle on the job site.
• Trade License: Subs in licensed trades (electrical, plumbing, HVAC, roofing where applicable) must hold a current state or local license and provide a copy.
• Expiration: You are responsible for keeping your COI, WC, license, and W-9 current in the sub portal. Lapsed paperwork will pause new work assignments until renewed.

2. Scope & Change Orders

• Each project receives a written subcontract with defined scope, price, schedule, and payment milestones.
• No verbal change orders. Any added scope must be approved in writing by DL Barber Construction before the work is performed. Work performed without written authorization will not be paid.
• You are responsible for the work being performed to plan and to current code. Defects identified at inspection or punch list must be corrected before the next milestone is paid.

3. Schedule & Communication

• Show up on the dates committed. If you can't be there, notify DL Barber Construction at least 24 hours in advance.
• Respond to calls and texts about active projects within one business day.
• The on-site contact for each project is the project lead identified on your subcontract — communicate scheduling, RFIs, and field questions through that person.

4. Safety & Conduct

• Follow OSHA standards for your trade. Wear and require appropriate PPE on every site.
• Keep your work area clean. Daily cleanup and end-of-job debris removal is part of your scope unless explicitly carved out.
• No drugs, no alcohol, and no firearms on site. No tobacco use inside the structure.
• Treat homeowners, our crew, other trades, and the property with respect. Unprofessional or unsafe behavior is grounds for immediate removal from the project and the roster.

5. Quality Standards

• Work must meet plans, specifications, and the manufacturer's installation requirements (warranty-grade workmanship).
• Damage to other trades' work, the home, or the homeowner's property is your responsibility to repair or to pay for repair.
• We reserve the right to inspect at rough-in, before insulation/cover, and at final. Defects identified at any inspection must be corrected promptly.

6. Payment Terms

• Payment is by check or ACH within seven (7) business days of an approved invoice and signed lien waiver, unless otherwise stated in the subcontract.
• Conditional lien waiver is required with each progress invoice. Unconditional lien waiver is required for final payment.
• No final payment is released until the punch list is closed and a signed final lien waiver is on file.
• You agree not to file a mechanic's lien on the project unless DL Barber Construction has failed to pay an undisputed invoice for more than 30 days past terms.

7. 1099 / Independent Contractor

• You are an independent contractor, not an employee of DL Barber Construction.
• A current W-9 is required before any payment is issued.
• You are responsible for your own taxes, withholdings, benefits, and tools.

8. Confidentiality & Direct Contact

• Pricing, contract terms, and homeowner information shared with you are confidential to that project.
• While working on a DL Barber Construction project, you agree not to solicit the homeowner directly for any work outside the contracted scope. If the homeowner asks for additional work, route the request through DL Barber Construction.

9. Roster Status

• An accepted application means you are added to our subcontractor roster — it does not guarantee work volume.
• Repeated no-shows, quality refusals, lapsed insurance, or policy violations are grounds for removal from the roster.
• You may resign from the roster at any time by writing to delmar@dlbarberconstruction.com.

10. Acceptance

By submitting the subcontractor application, by accepting work on a DL Barber Construction project, and by signing each project subcontract, you acknowledge that you have read and agree to operate under these policies. These policies are the baseline; specific subcontracts may add or modify terms for that project.

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Policy version 2026-05-08 · Last updated May 8, 2026. Questions: delmar@dlbarberconstruction.com.